Special Issue Template

IEEE Conference Proceedings Template

The Journal of Education and Development Lab (JEDL) may publish selected conference papers as Conference Proceedings or Conference-Related Special Issues, subject to editorial assessment, peer review, research-integrity requirements, and the applicable JEDL policies.

For conference organizers and authors preparing manuscripts for a JEDL Conference Proceedings Special Issue, the journal recommends following the IEEE Conference Proceedings manuscript format unless specific instructions are provided for the particular Special Issue.

1. Purpose of the Template

The IEEE Conference Proceedings template provides a standardized structure for preparing conference papers for editorial processing and publication.

The template is intended to help authors maintain consistency in:

  • Page layout;

  • Typography;

  • Headings;

  • Abstracts;

  • Keywords;

  • Figures;

  • Tables;

  • Equations;

  • References; and

  • Overall manuscript presentation.

Use of the template does not guarantee acceptance or publication.

All manuscripts remain subject to JEDL's editorial and peer-review requirements.

2. Available Template Formats

Authors may prepare their manuscripts using an appropriate IEEE-style template in:

  • Microsoft Word; or

  • LaTeX.

Authors should use the version of the template specified in the relevant Special Issue or Conference Proceedings Call for Papers.

If JEDL provides a customized template for a particular conference or Special Issue, authors should use that version instead of modifying an unrelated template.

3. Recommended Paper Structure

A conference paper should normally contain the following elements:

  1. Paper Title

  2. Author Names

  3. Author Affiliations

  4. Author Email Addresses

  5. ORCID, where applicable

  6. Abstract

  7. Keywords

  8. Introduction

  9. Related Work / Literature Review

  10. Methodology / Materials and Methods

  11. Results

  12. Discussion

  13. Conclusion

  14. Acknowledgments, where applicable

  15. Funding Statement, where applicable

  16. Conflict of Interest Statement

  17. Data Availability Statement, where applicable

  18. AI / Generative AI Disclosure, where applicable

  19. References

  20. Appendices, where necessary

The exact structure may vary according to the research discipline and article type.

4. Paper Title

The title should:

  • Clearly describe the research;

  • Be concise and informative;

  • Avoid unnecessary abbreviations;

  • Avoid promotional language; and

  • Accurately reflect the content of the paper.

Authors should not use titles that imply guaranteed results or unsupported claims.

5. Author Information

The manuscript should identify all authors accurately.

Author information may include:

Author Name
Department / School / Faculty
Institution / University / Organization
City, Country
Email Address
ORCID iD, where applicable

All authors must have made an appropriate scholarly contribution to the work.

Guest Editors, conference organizers, supervisors, institutional representatives, or sponsors should not be added as authors solely because of their administrative or organizational roles.

6. Abstract

The abstract should provide a concise summary of the paper.

It should normally describe:

  • Research background or problem;

  • Objective;

  • Methodology;

  • Principal findings;

  • Main conclusion; and

  • Significant contribution or implication.

The abstract should be understandable independently of the main paper.

Authors should avoid unnecessary citations, unexplained abbreviations, and unsupported claims in the abstract.

7. Keywords

Authors should provide relevant keywords representing the major concepts of the paper.

JEDL generally recommends 4–8 keywords.

Keywords should be specific enough to assist readers and scholarly discovery systems in identifying the subject of the article.

8. Introduction

The Introduction should establish the context and significance of the research.

It may include:

  • Background;

  • Research problem;

  • Research gap;

  • Research objectives;

  • Research questions or hypotheses;

  • Significance of the study; and

  • Organization of the paper, where appropriate.

The research contribution should be clearly identifiable.

9. Literature Review / Related Work

Where appropriate, the manuscript should discuss relevant previous research.

Authors should:

  • Use current and relevant scholarly sources;

  • Identify important theoretical or conceptual foundations;

  • Explain the research gap;

  • Position the current study within existing scholarship; and

  • Avoid unnecessary or excessive citations.

All sources must be accurately cited.

10. Methodology

The methodology section should provide sufficient information for readers to understand how the research was conducted.

Depending on the research design, this may include:

  • Research approach;

  • Research design;

  • Participants or sample;

  • Sampling procedures;

  • Data sources;

  • Instruments;

  • Data-collection procedures;

  • Experimental procedures;

  • Analytical methods;

  • Statistical techniques;

  • Software or computational tools; and

  • Ethical procedures.

Authors should provide enough methodological detail to support appropriate evaluation of the research.

11. Results / Findings

The Results or Findings section should present the principal evidence generated by the research.

Authors should:

  • Report findings accurately;

  • Clearly distinguish results from interpretation;

  • Use tables and figures where useful;

  • Avoid unnecessary duplication; and

  • Ensure that numerical information is consistent throughout the manuscript.

Fabrication or falsification of results is strictly prohibited.

12. Discussion

The Discussion should interpret the findings in relation to:

  • Research objectives;

  • Research questions or hypotheses;

  • Previous studies;

  • Theoretical perspectives;

  • Practical implications; and

  • Relevant limitations.

Authors should distinguish evidence-based conclusions from speculation.

13. Conclusion

The Conclusion should summarize the principal contribution of the study.

It should not simply repeat the entire Results section.

Where appropriate, authors may include:

  • Key conclusions;

  • Practical implications;

  • Policy implications;

  • Recommendations;

  • Future research directions; and

  • Major limitations.

14. Tables

Tables should be:

  • Numbered consecutively;

  • Clearly titled;

  • Referred to in the main text;

  • Readable at publication size; and

  • Properly sourced where applicable.

Example:

TABLE I
Sample Distribution by Research Group

Authors should avoid unnecessarily duplicating information presented in figures.

15. Figures

Figures may include:

  • Charts;

  • Graphs;

  • Diagrams;

  • Photographs;

  • Conceptual models;

  • Maps;

  • Screenshots; and

  • Other appropriate visual materials.

Figures should be:

  • Clearly numbered;

  • Appropriately captioned;

  • Legible;

  • Relevant to the research; and

  • Properly referenced in the text.

Authors must obtain permission for copyrighted third-party material where required.

16. Equations

Mathematical equations should be presented clearly and consistently.

Where equations are numbered, numbering should be sequential and referenced appropriately within the manuscript.

Authors should ensure that symbols, variables, units, and mathematical notation are clearly defined.

17. References

References should be complete, accurate, and consistently formatted.

For JEDL submissions, APA 7th edition is generally recommended unless the relevant Special Issue specifically requires another citation format.

Authors should verify:

  • Author names;

  • Publication year;

  • Article or book title;

  • Journal or publisher information;

  • Volume and issue;

  • Page numbers, where applicable;

  • DOI or persistent identifier, where available; and

  • URLs where appropriate.

Every significant source cited in the manuscript should appear in the reference list, and references should not be included merely to increase citation counts.

18. Conference Paper and Previous Publication Disclosure

Authors must disclose if a manuscript:

  • Was previously presented at a conference;

  • Appeared in conference proceedings;

  • Was published as an extended abstract;

  • Is based substantially on a thesis or dissertation;

  • Is derived from a preprint; or

  • Contains substantial material from a previously published work.

A conference presentation by itself does not necessarily prevent publication.

However, authors must clearly distinguish the new manuscript from any earlier publication and comply with applicable copyright and originality requirements.

19. Extended Conference Papers

Where a previously presented conference paper is submitted as an expanded journal manuscript, the authors should provide substantial scholarly development beyond the earlier version.

Possible additions may include:

  • New data;

  • Additional experiments;

  • Expanded analysis;

  • New theoretical development;

  • Additional methodology;

  • Deeper discussion;

  • New results; or

  • Significant scholarly contribution.

The earlier conference version should be properly disclosed and cited.

20. Research Ethics

Research involving human participants, personal information, sensitive data, animals, or other ethically regulated activities must comply with applicable ethical requirements.

Where appropriate, authors should provide information about:

  • Ethics approval;

  • Institutional review;

  • Informed consent;

  • Participant confidentiality; and

  • Other relevant ethical safeguards.

Conference status does not exempt a manuscript from research-ethics requirements.

21. Data Availability

Authors of empirical studies should provide a Data Availability Statement where applicable.

Research data should be made available where ethically, legally, and practically possible.

Where data cannot be shared because of privacy, confidentiality, legal, institutional, or other legitimate restrictions, authors should clearly explain the limitation.

Please consult the JEDL Research Data Policy.

22. Artificial Intelligence and Generative AI

Authors may use AI or generative AI tools responsibly, subject to JEDL's AI & Generative AI Policy.

AI systems cannot be listed as authors.

Authors remain responsible for:

  • Accuracy;

  • Originality;

  • Research integrity;

  • Citations;

  • Confidentiality;

  • Copyright compliance; and

  • The final manuscript.

Material use of AI should be disclosed where required.

Authors must not use AI tools to fabricate data, results, references, participants, quotations, or research evidence.

23. Funding Statement

Authors should disclose financial support for the research where applicable.

A funding statement may identify:

  • Funding organization;

  • Grant or project number, where applicable; and

  • Role of the funder, where relevant.

If no external funding was received, authors may provide an appropriate statement indicating that the research received no external funding.

24. Conflict of Interest

Authors must disclose relevant conflicts of interest.

A conflict may involve:

  • Financial interests;

  • Employment;

  • Consultancy;

  • Personal relationships;

  • Professional relationships;

  • Institutional interests;

  • Intellectual-property interests; or

  • Other circumstances that could influence the research or its interpretation.

25. Acknowledgments

Authors may acknowledge individuals or organizations that contributed to the research but do not qualify for authorship.

Acknowledgments may include:

  • Research assistance;

  • Technical support;

  • Administrative support;

  • Institutional support; or

  • Other appropriate contributions.

Authors should obtain permission from individuals before including their names in acknowledgments where appropriate.

26. Copyright and Third-Party Material

Authors are responsible for obtaining appropriate permission to reproduce copyrighted material where required.

This may include:

  • Figures;

  • Tables;

  • Photographs;

  • Maps;

  • Long quotations;

  • Screenshots;

  • Datasets; and

  • Other third-party content.

The source of reused material must be appropriately acknowledged.

27. Manuscript Length

There is no universal word limit for all JEDL Conference Proceedings papers.

The appropriate length depends on:

  • Research type;

  • Subject area;

  • Methodology;

  • Number of results;

  • Technical requirements; and

  • Requirements of the relevant Special Issue or conference.

If a particular conference specifies a page limit, authors should follow the published Call for Papers.

28. Page and Formatting Requirements

Unless otherwise specified by a particular Special Issue, authors should use the official IEEE Conference Proceedings template for formatting.

Authors should avoid manually changing:

  • Page dimensions;

  • Margins;

  • Font sizes;

  • Column structure;

  • Heading styles;

  • Reference formatting; or

  • Other template-defined layout elements.

The final formatting requirements may be adjusted by JEDL during production.

29. Peer Review

All conference-related manuscripts intended for publication in JEDL remain subject to appropriate editorial assessment and peer review.

The following sequence may apply:

Submission → Initial Screening → Research-Integrity Check → Peer Review → Revision → Final Decision → Production → Publication

Acceptance by a conference organizer does not automatically constitute acceptance for JEDL publication.

30. Editorial Decision

Possible editorial decisions include:

  • Accept;

  • Minor Revision;

  • Major Revision;

  • Revise and Resubmit; or

  • Reject.

The final decision is made according to JEDL's editorial procedures.

Guest Editors and conference organizers cannot guarantee publication.

31. Publication Fees

JEDL currently charges:

No APC
No Submission Fee
No Acceptance Fee
No Mandatory Publication Fee
No Mandatory Special Issue Fee

Conference organizers and authors should not represent participation in a JEDL Special Issue as requiring a publication payment unless an official JEDL policy explicitly states otherwise.

32. Recommended IEEE Template Workflow

Authors preparing a conference manuscript may follow this workflow:

Step 1 — Download the Template

Obtain the appropriate IEEE Conference Proceedings Word or LaTeX template specified for the Special Issue.

Step 2 — Select the Correct Paper Format

Use the format specified in the relevant Call for Papers.

Step 3 — Replace the Sample Content

Replace the example text with the manuscript's actual:

  • Title;

  • Authors;

  • Affiliations;

  • Abstract;

  • Keywords;

  • Main content;

  • Tables;

  • Figures; and

  • References.

Step 4 — Check Formatting

Verify that headings, tables, figures, equations, references, and page layout follow the template.

Step 5 — Complete Required Declarations

Add appropriate statements concerning:

  • Ethics;

  • Funding;

  • Conflict of Interest;

  • Data Availability;

  • AI use; and

  • Other applicable disclosures.

Step 6 — Check Originality

Ensure that the manuscript is original and is not simultaneously submitted elsewhere.

Step 7 — Proofread

Check:

  • Grammar;

  • Spelling;

  • References;

  • Author information;

  • Figures;

  • Tables;

  • Equations;

  • Page formatting; and

  • Metadata.

Step 8 — Submit Through JEDL OJS

Submit the completed manuscript through the appropriate JEDL Special Issue or Conference Proceedings submission section.

33. Final Author Checklist

Before submitting an IEEE-formatted conference paper, authors should confirm:

  • The manuscript fits the Special Issue or conference theme.

  • The manuscript follows the designated IEEE template.

  • The title accurately represents the research.

  • All authors are correctly listed.

  • Author affiliations are accurate.

  • ORCID information is included where applicable.

  • The abstract is complete.

  • 4–8 keywords are provided.

  • The research methodology is adequately described.

  • Tables and figures are numbered and cited.

  • Mathematical equations are correctly formatted.

  • References are complete and accurate.

  • Previous conference publication or presentation has been disclosed where applicable.

  • Research ethics requirements have been addressed.

  • Data Availability Statement is included where applicable.

  • Funding information is disclosed.

  • Conflicts of interest are disclosed.

  • AI use is disclosed where required.

  • Copyright permissions have been obtained where necessary.

  • The manuscript is original.

  • The manuscript is not simultaneously submitted elsewhere.

  • The manuscript has been carefully proofread.

  • All JEDL submission requirements have been completed.

34. Important Notice

The IEEE Conference Proceedings template is a formatting standard and does not replace JEDL's editorial policies.

Authors must also comply with the applicable JEDL:

  • Author Guidelines;

  • Submission Guidelines;

  • Submission Checklist;

  • Special Issue Policy;

  • Publication Ethics & Malpractice Policy;

  • Plagiarism & Research Misconduct Policy;

  • Authorship & Contributorship Policy;

  • Conflict of Interest Policy;

  • AI & Generative AI Policy;

  • Research Data Policy;

  • Copyright & Licensing Policy; and

  • Open Access Policy.

Where the instructions of a specific JEDL Special Issue differ from the general instructions on this page, the official instructions for that Special Issue should be followed.

35. Template Download

IEEE Conference Proceedings Template — Microsoft Word

JEDL-approved IEEE Conference Proceedings Word Template Download

IEEE Conference Proceedings Template — LaTeX

JEDL-approved IEEE Conference Proceedings LaTeX Template Download

LaTeX Bibliography Files

Author Guidelines

JEDL Author Guidelines

Submission Guidelines

JEDL Submission Guidelines

Submission Checklist

JEDL Submission Checklist

36. Contact

For questions concerning the Special Issue template, conference proceedings, manuscript formatting, or submission procedures, please contact:

Journal of Education and Development Lab (JEDL)
Publisher: Education and Development Lab
Editorial Office: editor@jedl.us

Final Note

The use of the IEEE Conference Proceedings format helps provide a consistent presentation for conference-related manuscripts. However, publication in JEDL depends on the manuscript's quality, originality, relevance, research integrity, peer-review outcome, and compliance with JEDL's editorial policies.

Template compliance does not guarantee acceptance or publication.